The Dark Side of Copier Leases

The Dark Side of Copier Leases

If your company is like most, you leased your copier. These leases are a convenient and cost effective way to get the latest technology at an affordable price. But there is a dark side to many of these agreements that you need to be aware of.

Many copier leases have an “Evergreen Clause” buried in the fine print. Don’t be fooled by the friendly sounding name, the evergreen clause is a tricky and unwelcome intruder into your company’s financial structure.

The evergreen clause typically requires you to notify the leasing company in writing, during the last 60 to 90 days of the lease term of your intention Not to continue paying the monthly obligation. That’s right, you’ve made all of your payments as agreed and if YOU don’t tell the leasing company to stop billing you, they may not.

Many times these evergreen clauses contractually obligate you to another 12 monthly payments and you may not even be aware of it! The invoices continue to come just as they always have and your A/P department continues to pay them just as they always have.

Why do companies inadvertently allow this to happen?

The first reason is that it the person who signed the original copier lease may no longer be with the company. This happens very frequently with no one else at the company even aware that the lease is nearing the end of the original term. This is dangerous and can lead to huge and unnecessary expenditures on old and obsolete equipment.

The second common reason is simply that it’s not a high priority. A copier is leased approximately every 48 to 60 months, so tracking the lease simply isn’t top-of-mind. It’s like an old piece of furniture that just blends into the background, except this one has a monthly payment attached to it.

What should you do today?

Find the original copy of your lease agreement. Look for the origination date and the term, usually 36, 48 or 60 months. If you are in the last nine months of the term, assign someone to take on the project of researching the options making sure the evergreen clause doesn’t kick in. If you can’t find the original lease call the leasing company for a copy, their phone number is on your billing statement.

If the termination date of the lease is twelve months or more away, create an alarm in your email or other calendaring system. Set the alarm to notify you and other stakeholders approximately nine months prior to the end date to begin the process of looking into what’s new and relevant to your company. These stakeholders typically include I.T. Directors, CFO’s, department heads and others who depend upon this equipment to keep the document workflows moving efficiently.

Don’t let the evergreen clause cast a shadow over you. If you are nearing the end of the lease, you are likely to want a newer, more feature rich model. But without being aware of your lease term you just may find yourself up a tree, an Evergreen!

Robert Scalfaro is the Author of this article.

With over 20 years experience in the imaging equipment and supply business, Rob possess a wealth of insight and industry knowledge which he writes and speaks about.

Rob is the owner of Pacific ConnecTeq, A Ricoh Copier Dealership in Long Beach CA. Rob also blogs at []

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Happy 50th Birthday Copiers – Now Go Retire!

Happy 50th Birthday Copiers – Now Go Retire!

“Let’s wish a “Happy Birthday” to the copier and send it off to a nice retirement.”

Did you know that the photocopier, the original Xerox, turns 50 years old this year? Neither did I (maybe because it’s older than me). Reading a recent CNN article reminded me of the smell of mimeograph copies we received in elementary school, and being blinded by the flash bulb copiers in my college libraries, and warming up my hands on fresh hot copies from the Xerox machine on my first corporate job. Oh, and I’m sure many of you are familiar with the frustrations of instantly becoming a copier mechanic when the machines broke down.

All great things come to an end… and it’s time for the photocopier machine (not the companies that produce them) to go the way of the dinosaurs. The hulking masses of metal, plastic, glass, wire, miles of precious metal circuitry and needless waste of paper and toner ink can all just disappear and this Efficient CEO won’t be sad. Not for a minute. The joke in my company is, “Rich printed a document?!? Are you serious???”. Why print when you can read a screen. Why duplicate when you can share electronically. Why handle paper when you can do it all online.

Let’s wish a “Happy Birthday” to the copier and send it off to a nice retirement. Thank you Xerox for the many wonderful innovations you’ve helped design, build and bring to market. Our civilization honestly couldn’t have progressed without you! It is great to see that Xerox and their many competitors are now doing more to eliminate paper through automation and they too realize the value of retiring their earliest invention.

Thanks for reading.
Richard Walker

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Copier Lingo, Jargon and Keywords Explained

Copier Lingo, Jargon and Keywords Explained

When you’re shopping for copiers you’ll often see a bunch of acronyms or terms that don’t make any sense to you, the layman. That’s what we industry insiders are for, to help translate these words and phrases into coherent thoughts. Below you’ll find most introductory terms and acronyms explained to make your printer acquisition process simpler.

In alphabetical order:

  • ADF = Automatic document feeder. Every machine since the turn of the century has had one of these. There are variations of this term. See RADF and DHADF.
  • Bypass Tray = an additional paper source that normally supplies envelopes, labels, or heavier paper. It can be used to supply any paper that you don’t have readily available in your regular paper trays
  • CPM = Copies per minute
  • Developer = A finely ground metal material that adheres to the drum magnetically to transfer an image onto toner, which makes an image on your paper.
  • DHADF = Dual head automatic document feeder. Sometimes called scan squared, this feeder has two scanners that scan both sides of an original in one pass without flipping it around
  • Driver = A print driver is installed on your computer to communicate properly with your model of printer.
  • Drum = The drum is an essential part of the copy process because it “receives” the image from the developer and transfers it onto the paper with toner
  • Drum blade = The blade wipes the drum clean on each rotation. If you have an old drum blade you’ll start to find lines on your prints.
  • Duplex = 2-sided printing, copying, or scanning
  • Finisher = An additional piece of hardware that enables the copier to staple and offset sort your printed documents
  • Fuser = The hot section of the copier that fuses the toner off of the drum onto the paper.
  • LCC = Large capacity cassette. This cassette will hold 3,000 or more sheets. It is an additional cost, hardware and adds to the footprint of the copier
  • Ledger Paper = 11 x 17 is commonly referred to as ledger, although it’s more often just called “11 x 17”
  • Legal Paper = 8 ½ x 14 paper is commonly referred to as legal
  • Letter Paper = 8 ½ x 11 paper is commonly referred to as letter
  • MFC = Multifunction copier. Implies that it prints and scans along with copying.
  • MFP = Multifunction printer. Most “copiers” nowadays are MFPs.
  • PPM = pages per minute, a modern day variation of CPM since it implies more than just copies
  • RADF = Reversing automatic document feeder. This feeder will automatically flip an original to make a two-sided copy.
  • Saddle Stitch = Another form of finisher that will fold and staple documents like a booklet
  • Sorter = Another term for finisher. It will offset sort your documents and some manufacturers have a stapling function.
  • Toner = Toner is the “ink” of laser printers. It’s a VERY fine powder that moves like a liquid, use caution when replacing your toner cartridge. Most toner cartridges nowadays have no open holes for toner to leak, but you should still be careful when handling one.

I’m sure there are more on this list, but this should be enough to get you through the purchasing process.

This should be a big help if this is your first time shopping for the correct copier for your office. If you have found this page you’re probably in the process of shopping for a copier, so why not get a quote from me while you’re at it?! I reside in Houston where I provide free delivery and installation of anything I sell, and I work with network of Sharp dealers all over the USA to get you what you need and have it installed by a professional. Don’t delay!

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Free Copier Service Manuals

If you’re looking for a source fro free copier service manuals you might try looking over at, they have some pretty helpful users there that usually have what you need.

Copier Technician Basics

Copier Technician Basics

What is a copier technician?

A copier technician is a technician that repairs the copier. That sounds easy enough. A technician that repairs the copier. This sounds like a very simple trite little saying but it contains so much. Lets unpack or truly define the term copier technician. Wikipedia has an interesting definition. A technician is a worker in a field of technology who is proficient in the relevant skills and techniques, with a relatively practical understanding of the theoretical principles. Experienced technicians in a specific tool domain typically have intermediate understanding of theory and expert proficiency in technique. As such, technicians are generally much better versed in technique compared to average layman and even general professionals in that field of technology.”

Copier Technicians are also often referred to as field engineers. Here is a good working definition of that term. A field engineer is a professional who works at job sites other than the main company office or headquarters. This person often services clients at their homes or businesses. He or she may work in a variety of fields, and can be responsible for installing hardware, servicing a machine, or the maintenance and repair of already-installed products.

Expertise in the area of service, including a strong familiarity with the product, creativity, and problem-solving abilities are all good skills for a field engineer to develop. Since field engineers typically work directly with clients, it can be beneficial to have strong communication skills as well. Good fine motor skills and dexterity are often required. Now what does that mean? It means this. The average copier technician can be considered as one having a practical knowledge of theoretical principles. This means that where as an average person can say there is a problem with the copier. A copier technician can define the problem. This also means that if an engineer can define the location of the problem then the copier technician can fix it.

What skills are required to be a copier technician?

If you are in high school and reading this then lets deal with the starting point of what will help you as a technician. Copier technicians are great puzzle solvers. This means any toys or games that involve solving puzzles is great help in developing the mental processes necessary to solve copier problems. Puzzles such as sudoku, jig saw puzzles, rubics puzzles and the like are good training for copier techs. Video games are also good training. If its an rts… this teaches you process… if it’s an srpg… this teaches management of resources. if its a sim… this teaches you relationships… Its also good to be mechanically inclined. that means you are the individual who would rather fix a computer problem than pay to have it done or cook a meal instead of buying it.

Now what kind of degree is required. To be honest none really but most companies are looking for an A+. An A+ means that you understand how computers work and you are familiar enough with them that you have taken an industry standard test that proves it. There is also the comptia pdi+ This is a straight out basic copier training that says you know the basics. Its also good if you have network background. A comptia n+ certification would also be something good to have. Concerning in service certifications and trainings from the manufacturer, these are generally provided by the dealer who employs you. If you get enough of these then you are generally very proficient at what you do and can really coast around from job to job but as with anything else your mileage will vary.

Learning basic copier theory.

If you have an old fax machine then you have enough to learn basic copier and printer theory and troubleshooting. Why? Well most fax comes with basic copying and printing capabilities and its a cheap way to learn.

  • 1st. lets deal with paper path.
  • Paper is fed from the trays or the input section
  • it then travels by the drum where it receives an image and then it goes to the fuser where that image is burned in. the paper then exits the copier and is picked up by the end user.
  • lets say there is a paper jam.
  • your fist step is to find out where the paper is stopping.
  • once you know that then you have to see if its being blocked by a paperclip… a lose part or poor roller contact or a a broken gear.
  • next lets deal with image problems
  • in general the fax takes a picture of the image and then turns that image into electronic signals and then shoots them over to the drum where it is changes from a set of electronic signals into a text and images on paper.

Lets start with lines on copies…

  • do an internal print like meter report or a status report. then do a copy job. if you see lines on the copies but not the prints then the part that takes the picture is bad or possibly dirty. if there are lines on the prints but not the copies then the issue is with the original or there is an internal memory problem. if there are lines on both then you might have a dirty camera or laser or fuser.
  • if the fax is making grinding noises there is a cracked or broken gear. if the fax is not turning on then check the switch the outlet it is plugged into… if fax still not turning on then test the power cable with a continuity test. if still not turning on then test the power supply… if still not turning on then go to the service manual
  • if service manual not useful then check the manufacturer service line
  • if manufacturer service line not helpful then check the tech forums
  • if tech forums not helpful then Google the problem.
  • if parts are broken check the parts manual and order.
  • if unable to find parts then Google the part and order.


How A Copier Works



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All You Need to Know About Canon Copiers

All You Need to Know About Canon Copiers

When it comes to business solutions, a Canon multifunction copier easily comes to mind. Each of Canon’s digital copiers is specifically designed for the desktop, workgroup, department, or for production.

Desktop Copiers

Desktop Copiers from Canon utilize digital technology, which provide versatile features that help you become more productive in a home or small business setting. These are just some of the Canon digital copiers designed for the desktop:

1. imageRUNNER 1023N

This Canon copier also functions as network printer, and colored scanner. The imageRUNNER 1023N operates up to 23 ppm, and is also equipped with a 50-sheet Duplexing Automatic Document Feeder.

2. imageRUNNER 1025

This Canon multifunction copier can also function as a colored scanner, and a high-quality laser printer with a speed of up to 25 ppm. Canon’s technologies such as the Rapid Fusing System help speed up this copier’s warm-up times and minimizes energy consumption costs at the same time.

3. imageRUNNER 1025iF

The imageRUNNER 1025iF is a Canon copier that operates up to 25 ppm. This copier features Super G3 faxing capabilities, and full color document distribution.

Workgroup Copiers

Canon offers a selection of digital copiers that are designed to meet various needs and budgets in a workgroup. Speeds of workgroup copiers range from 18 to 30 ppm. Here are some of these copiers:

1. imageRUNNER 2018i

The imageRUNNER 2018i operates at a speed of up to 18 ppm. It provides digital copying and network printing, as well as optional fax capabilities. This Canon copier makes scanning two-sided documents very easy, and also allows you to send colored documents to different destinations.

2. imageRUNNER 2025i

This multifunction copier operates up to 25 ppm. It offers a comprehensive set of features perfect for workgroups, including document distribution capabilities in both black and white and full color.

3. imageRUNNER 2030i

This copier operates at a speed of up to 30 ppm. It also minimizes the file size of color documents that are scanned without compromising quality.

Department Copiers

Many of Canon’s copiers are designed to handle the demands of busy departments operating from 22 to 75 ppm. Here are some of these copiers:

1. imageRUNNER 3235i

This multifunction copier operates at a speed of up to 35 ppm. The imageRUNNER 3235i comes with support for USB memory media, which means that you can either scan colored documents to your USB memory media, or print documents that are stored on your USB memory media.

2. imageRUNNER C5058

The imageRUNNER C5058 model produces black and white output at a speed of 58 ppm, and colored output at a speed of 16 ppm. It scans originals at a speed of 70 ipm (impressions per minute) at 300 dpi. This digital copier also comes equipped with a standard 100-sheet Duplexing Automatic Document Feeder.

3. imageRUNNER 5075

The imageRUNNER 5075 is a digital copier that operates up to 75 ppm. It boasts advanced document handling and finishing capabilities such as the standard Single Pass Duplex Scanner/Feeder, 2/3-hole punching, and saddle stitch finishing. This copier is ideal for departments and light production office environments

Production Copiers

Other Canon multifunction copiers operate in speeds ranging from 80 to 105 ppm. These are some of them:

1. imageRUNNER 7086

This multifunction copier operates at 86 ppm. This Internet-ready copier can also tackle various tasks such as professional hole punching, paper folding, and booklet finishing.

2. imageRUNNER 7095

The imageRUNNER 7095 operates at a speed of up to 95 ppm. This multifunction copier challenges standards of document production with features such as high-capacity stacking, perfect bookbinding, and saddle-stitched finishing. This copier is also Internet-ready.

3. imageRUNNER 7105

This Canon copier is perfect for corporate offices that require speedy copying and scanning. The imageRUNNER 7105 operates at 105 ppm, and is designed to meet the standards of professional publishing.

These copiers are just some of the wide array of products that Canon has available for your business needs. No matter what your budget or needs are, the chances are pretty high that there is a Canon multifunction copier for you.

This Article is written by John C Arkin from News. PrintCountry the contributor of Printer & Printer Ink Cartridges News More information on the subject is at, and related resources can be found at Canon Printer Cartridges.

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What Did We Do Before the Photocopier?

What Did We Do Before the Photocopier?

When Chester Carlson invented the photocopier machine in 1937, he probably didn’t realise the effect he would have on the office machinery landscape. You could say that his invention kick started the office automation business by proving that many laborious tasks can be handed over to machine.

As with all inventions of its type though, it took a while for them to be accepted and it was a decade before they became commonplace in offices throughout the US. It took even longer for them to make their way to the UK where we have sometimes lagged behind our colonial friends when it comes to accepting new methods and ways of working. Considering we were the birthplace of the industrial revolution, it seems odd that we should be so adverse to taking on new ideas these days.

However, they’re now popular almost worldwide (certainly all Western countries and the East) and they are almost essential in today’s office. But what did we do before them? Well, the most common method of duplicating any kind of work was by using carbon copy paper. This was an extremely efficient and effective way of getting an exact copy of the document you were currently working on, but only one copy. You could try multiple pieces of carbon paper but eventually the thickness made it impossible for the pressure of the hammer to get through to the bottom. It was quite common to see three or four times copied documents that were unreadable.

So many places (including educational establishments like schools and colleges) took to using lithograph duplicators. If you were at school in the 70s and 80s you may remember the smell from these machines that seemed capable of only creating copies in a feint purple colour. They were bulky machines that were operated by hand and if you’d been playing around in class one day – it was probably you that had to do it.

The problem with them was – it wasn’t an instant copy. You first had to make a ‘plate’ which was the master from which all other copies were made. This wasn’t a difficult task, but it also wasn’t a doddle and meant a plate had to be made for each page. So, when photocopiers came along, they were seen as the ultimate in convenience, but there was one big problem with them – they were expensive.

But one thing’s for sure – things that are useful don’t stay expensive for long and the laws of supply and demand soon made it economic for everyone to get one. This was simply down to the fact that during the ‘desk top publishing’ boom of the 80s and 90s, many people wanted high quality printers and that meant laser printers. As the innards of a photocopier was essentially a laser printer, the two technologies could be developed together and so the cost of them came down drastically.

However, when scanners became popular, they started to be attached to printers themselves and so suddenly ink jet printers were able to copy. Why scan and print when you could simply copy with one press of the button? Photocopiers are now incredibly popular in all offices and also very cheap to run. Luckily we’ve embraced technology and the office has become and easier place to work.

Alan is leading up the online marketing for The Office Supplies Supermarket and the ten sub-brands that make up this formidable force in the online office world. They offer a wide range of products for the modern office together with masses of help and assistance to those looking to find the best possible supplies for their business. For a massive range of office products you should check out their main website which contains the details of over 50,000 items together with an extensive FAQ section so you are never lost or misinformed.

Of note is their office machines website which has everything from office photocopiers through to the latest in overhead projectors, stopping off with a wide range of calculators and other useful equipment.

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The Photocopier Repair Man

The Photocopier Repair Man

Last year, while working in a certain place in the UK, the lady on the reception desk where I worked was a real country girl. One of her lovely ways of letting a colleague know a repairman was here was something like (made up name to protect the innocent) “Jane, there’s a little man here to see you”. Absolutely brilliant and she just couldn’t see the irony, when the guy was maybe six foot and two hundred pounds in weight.

Anyway, I remember this because the repairman who came to service this and the printers was a truly big man. But the point of this article isn’t about a man and his dog, it is about photocopiers and printers.

Totally innocuous machines, sitting forlornly on a desk or filing cabinet in the corner of the office or stationery cupboard humming away and contributing to global warming, never given a second thought until Oh no paper jam, toner leak or non communication on the network… or worse.

It is at this point in time that due deference is given to how much work these machines actually churn out, while making a frantic call to the photocopier man, promising coffee and biscuits if he can get here in the next half hour.

What did we do before photocopiers and printers? Well, “photocopying” and “printing” was by means of a duplicating machine, smaller versions powered by a hand crank, (I recall my head teacher churning out page after page of scripts for the school plays we all had to endure and act in) and the larger versions powered by a small electric motor.

Originating from what is known as the second phase of the industrial revolution; these machines kick started the major changes in clerical and administration work practices, paving the way for a recognizable early version of what was to eventually become the modern office environment.

Typewriters, duplicating machines and the telephone changed the way office work was carried out, and the ability to mass produce cheaply in the office what once cost a lot of money by printers using a press, could now literally be created for the cost of a “dime a dozen”.

So although the photocopier and printer is a reasonably modern invention, the ability to mass produce from duplicating and typewriting has been around for over a century. Whichever way you look at it, the photocopier man has been, and will be, around a long time.

Jamie Lyons working on behalf of office supplies Liverpool and office supplies Bolton helping to provide great prices and quality products

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An Historical Look at the Photocopier

An Historical Look at the Photocopier

The photocopier has become an essential piece of kit for any office environment, being used for a multitude of copying tasks. Without the photocopier, many office workers would have very sore hands from copying or typing out data; it is arguably one of the most important items required to make an office function smoothly.

The man who invented the photocopier was called Chester Carlson who worked as a patent attorney, along with being a part-time inventor and researcher. As he worked in the patent office in New York he had to make a great deal of copies of important patent documents – but as a sufferer of arthritis, he found the process an extremely boring and indeed painful process. With this pain in mind, he began conducting experiments with photoconductivity in his kitchen. In 1938 he applied for a patent for the process. The very first copy of the very first photocopier came about using a zinc plate covered with sulfur. This famous copy bore the words “10-22-38 Astoria”.

Carlson tried to sell his invention to more than 20 companies, but it was regarded as being under-developed. Further to this, carbon paper was the chosen method of copying, which in the minds of many people, was sufficient; an electronic photocopier did not seem necessary at all. Even big names such as General Electric and IBM numbered among the firms he went to between 1939-1944.

Carlson was contracted to refine the process in 1944 for five years by Battelle Memorial Institute (a non profit organization). In 1947, the Haloid Corporation approached Battelle to obtain a license to develop and market a related photocopier machine. In time, and after consulting someone who knew about Greek language, they settled on the term ‘xerography’ which was derived from “dry writing” in Greek. These new photocopiers were called Xerox machines, and eventually the word Xerox was copywrited.

The use of the photocopier became known colloquially as ‘xeroxing’ because this brand of copiers became so popular. While Xeroxing is to some extent still synonymous with copying, in most instances the corporation asks that such references or listings are removed, as it does not want the word Xerox used in this way.

Other brands have also come to the fore since then, with names like the Salvin Corporation and Kodak leading the pack. These firms now provide photocopier technology to businesses and educational establishments of all kinds, all around the world.

Gino Hitshopi is highly experienced in the realm of photocopier technology, having worked in related industries for many years. For more information please visit:

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